ACTED is an independent international, private, non-partisan and
non-profit organization that operates according to principles of strict
neutrality, political and religious impartiality, and non
discrimination.
ACTED was created in 1993 to support populations
affected by the conflict in Afghanistan. Based in Paris, France, ACTED
now operates in 30 countries worldwide, with over 200 international and
4000 national staff. ACTED has a 100 million € budget for over 340
projects spanning 8 sectors of intervention; including emergency relief,
food security, health promotion, economic development, education &
training, microfinance, local governance & institutional support,
and cultural promotion.
For more information, please visit our website at
www.acted.org
II. Country Profile
Our team in Tunisia manages our operations based in Libya.
ACTED
has been programming in Libya since March 2011. Initially focussing on
responding to the humanitarian crisis in the wake of the conflict, ACTED
set-up offices across the country, providing vital humanitarian
assistance to displaced and vulnerable populations. Furthermore, during
this period ACTED utilized its assessment and mapping capabilities to
help coordinate and provide information for the humanitarian response
and reconstruction of the country. Since January 2012, and building on
the strong networks developed during the emergency response, ACTED
started to work on post-conflict projects, particularly focussing of
support to the nascent Libyan civil society. In January ACTED began a
two-year programme, funded by the European Union, focussing on support
to civil society organisations in Libya.
III. Position Profile
Under
the authority of the Country Director and Finance Director in HQ, the
Country Finance Manager (CFM) will be responsible for ACTED accounting
and financial management in-country. The CFM ensures that national
legislation is adhered to, and that the country specific standards are
applied in ensuring efficient use of resources.
Responsibilities:
1. Accounting and Financial Management
Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;
Verify and compile monthly accounts from each base;
Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines;
Manage
the presentation, circulation, filing and archiving of accounting and
financial documents in conformity with FLAT procedures;
Open/close bank accounts on the authority of the General Delegate;
Oversee the management of bank accounts: follow transfers, check balances, check authorised visas;
Supervise the management of safes and cash: available amount, balance checks, security instructions;
Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;
Manage
money transfers, bases cash-supply and amounts in circulation, whilst
defining payment procedures (bank transfer, cheque, cash etc.);
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Commitment of expenditure:
Set up and formalise procedures for the commitment of expendiure,
conform to ACTED procurement guidelines: collect visas of authorised
staff members, set-up commitment ceiling in local currencies, define
methods and timescales for payment according to local practices;
Ensure that procedures are adhered to in terms of contracts and payments;
Ensure that proofs of purchase are valid (contracts, orders, bills, inoices, delivery receipts etc);
2. Budget Management
Develop tables necessary for financial monitoring and for budget follow up within the mission;
Analyse gaps between planned budgets and actual expenses;
Anticipate financial risks;
Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician;
Calcultate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician;
Develop budgets for project proposals according to project needs and Donor constraints;
Draft financial reports (mid-term and final) respecting contractual deadlines;
Guarantee the respect of Donor procedures for each financial contract.
3. Department Follow-up
Update the organigramme and ToRs of the finance department according to the mission development;
Oversee the team and undertake appraisals of directly supervised colleagues;
Ensure
training and capacity building for finance team members in order to
increase the level of technical ability and skills within the
department;
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Internal Procedures and Information Flows;
Develop relevant management procedures within the team;
Improve information flows within the department and with other departments and projects
IV. Qualifications:
• Masters degree minimum in Finance or related area;
•
3+ years of solid experience in financial management and monitoring
systems, preferably of large development programs, possibly complemented
by academic expertise;
• Excellent financial and analytical skills;
• Excellent communication and drafting skills for effective reporting on programme financial performance;
• Ability to manage a financial/monitoring team and demonstrate leadership;
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Familiarity with the aid system, and understanding of donor and governmental requirements;
• Prior knowledge of the region an asset;
• Fluency in English required - ability to communicate in local languages an asset;
• Ability to operate Microsoft Word, Excel and Project Management software
V. Conditions:
-
Salary defined by the ACTED salary grid; educational level,
expertise, hardship, security, and performance are considered for pay
bonus
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Additional monthly living allowance
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Free food and lodging provided at the organisation’s guesthouse/or
housing allowance (depending on contract length and country of
assignment)
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Transportation costs covered, including additional return ticket + luggage allowance
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Provision of medical, life, and repatriation insurance + retirement package
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