OIM RECRUTE: Grants Manager - Conakry

Description de l'offre : OPEN TO INTERNAL AND EXTERNAL CANDIDATES Classification : Professional Staff, Grade P2 Type of Appointment : Special short term,Six months with possibility of extension Estimated Start Date : As soon as possible Reference Code: SVN2015/73(P)-EXT Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.IOM has a proactive recruitment policy to increase the representation of nationals of non- represented member states. Qualified applicants from the following countries will be favourably considered: Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Botswana, Cambodia, Cape Verde, Czech Republic, Comoros, Djibouti, El Salvador, Gabon, Gambia, Guyana, Holy See, Iceland, Israel, Lesotho, Libya, Lithuania, Luxembourg, Madagascar, Maldives, Malta, Marshall Islands, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Papua New Guinea, Paraguay, Republic of Congo, Saint Vincent and the Grenadines, Samoa, Seychelles, Somalia, Suriname, Swaziland, Tanzania, Timor Leste, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen Applications from qualified female candidates are especially encouraged. Context: Under the overall guidance of the Chief of Mission (CoM) and the direct supervision of the Programme Manager, the successful candidate will be responsible for organizing, tracking, and managing all aspects of the grant cycle, ensuring the thorough administration of all grant requirements from nomination to approval and monitoring. S/he will oversee all aspects of the donor-provided grant activity database as a means of tracking each grant from start up through to close out. All activities will be carried out in coordination with the relevant departments in the Headquarters (HQs), the Regional Office (RO), and relevant partners. The Grants Manager will be the principal administrator of the Ebola Umbrella Grant activities, with the overall responsibility of ensuring that grant content and process consistently meet programme objectives and IOM standards. S/he will strengthen and maintain the necessary administrative structures and inter-departmental processes, both within the programme office and between the programme and IOM Guinea, in order to ensure grant transparency, smooth implementation, reporting, requisite controls, and monitoring. *Core Functions / Responsibilities:* Oversee development, tracking, and control of grant proposals and approved grant activities. Supervise project staff, provide training on all related aspects of the grants process and database, and ensure a high level of performance within the team. Manage, modify, update, and maintain the database of grant activities and the associated procedures and processes to ensure that all hardcopy and electronic documents for all grants are complete, filed, and in order. Ensure the database includes centralized financial tracking of all grants. Liaise regularly and actively with financial, administrative, and logistic and procurement units to further programme objectives and ensure that programme standards are followed. Liaise with the donor and programme counterparts as needed to revise and update the database, including submission of grants, budgets, grant amendments, and exit strategies for transition of activities, if required. Ensure a high level of quality of grants documentation, in French or English and timely entry of all relevant grant information. Serve as the focal point for all changes made to grant records and approvals in the database. Develop, maintain, and enhance systems of communication and data transfer with project assistants in field offices. Maintain appropriate programme-wide standards of grant integrity, data collection and management, and information flow. Liaise with and provide training to staff, as needed, on how to document the grant life cycle. Maintain and update the grant matrix, and provide weekly updates of the grant matrix and key reporting to the Programme Manager. Review the narrative components of all grants and reports closely to ensure that the grant development process and approved grant records successfully convey the goals and strategic objectives of the programme. Oversee the grant process, including its financial and procurement aspects, to ensure that appropriate standards of accounting and controls are met. Oversee the programmatic aspects to ensure that grant activities reflect the objectives of the programme. Establish and maintain a system for reporting on programmatic activity to donors, counterparts within the programme, IOM Guinea and IOM at large as required. Provide to the donor and the project team weekly activity grant updates. Undertake a weekly upload of the database and all other requested grant-related information. Produce reports and run queries on the database in a rapid fashion as requested. Develop reporting templates and refine existing mechanisms as required to ensure the preservation of appropriate institutional memory in the area of grants activities and management. Maintain an extensive filing system of documentation related to individual grants. Working in close coordination with the administrative and finance teams of the programme and of IOM Guinea, ensure regular reconciliation of financial tracking in the grants database with IOM financial systems. Perform such other duties as may be assigned. Required Competencies Behavioural Takes responsibility and manages constructive criticism; Works effectively with all clients and stakeholders; Promotes continuous learning; communicates clearly; Takes initiative and drives high levels of performance management; Plans work, anticipates risks, and sets goals within area of responsibility; Displays mastery of subject matter; Contributes to a collegial team environment; Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; Displays awareness of relevant technological solutions; Works with internal and external stakeholders to meet resource needs of IOM. ****Technical**** Delivers on set objectives in hardship situations; Effectively coordinates actions with other implementing partners; Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives. ****Emergency and Crisis**** Works effectively in high-pressure, rapidly changing environments; Coordinates actions with emergency response actors and making use of coordination structures; Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors; Establishes and maintains effective relationships with implementing partners; Makes correct decisions rapidly based on available information. *Required Qualifications and Experience* ****Education**** Master’s degree in Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or University degree in the above fields with four years of relevant professional experience. ****Experience**** Experience with United States Agency for International Development (USAID) programmes required, preferably with USAID's Office of Foreign Disaster Assistance (OFDA); Experience in operational activities in a complex crisis or emergency area; Previous experience in community-based and/or small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil society strengthening; Experience managing staff from diverse environments and backgrounds; Experience in graphic design, Power Point or other software to generate sophisticated reporting; Significant reporting and database experience required, preferably with Microsoft Access. ****Languages**** Fluency in English and French is required. Working knowledge of any regional languages is an advantage. How to apply: Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by July 15, 2015 at the latest, referring to this advertisement. For further information, please refer to: http://www.iom.int/how-apply In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications. Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system. Posting period: From 06.07.2015 to 15.07.2015 Requisition: SVN 2015/73 (P) - Grants Manager (P2) - Conakry, Guinea (54659624) Released Posting: SVN 2015/73 (P) - Grants Manager (P2) - Conakry, Guinea (54659625) Released

Date d'expiration : 2015-07-15

Liens de candidature en ligne :  http://goo.gl/qj9aWC